Pages

Monday, 7 March 2016

Nafasi ya Kazi Ubalozi wa Marekani, Application Deadline March 17, 2016

EMBASSY OF THE UNITED STATE

EMPLOYMENT OPPORTUNITY

Job Title: Budget Analyst

Closing Date: March 17, 2016
Vacancy No: 16/041

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Budget Analyst in the Budget & Fiscal Section.

BASIC FUNCTION OF POSITION

•    Responsible for performing a full range of financial services such as budget formulation and execution, monitoring, analysis, accounting, and reporting thereof, in accordance with ICASS Service Standards, USG Appropriation Law, and Agency specific policies. Incumbent is responsible for all post-held accounts/allotments and also acts as a roving backup to the other Budget Analysts. Primarily, the incumbent is responsible for Program, Public Diplomacy, Consular, MCC, DAO, OBO, HOA, AFRICOM, Walter Reed, DOJ, POTUS, CODEL and other VIP visits.



MAJOR DUTIES AND RESPONSIBILITIES:

A. FINANCIAL PLANNING: 50%

•    Fully responsible for formulation of annual budgets for all post-held accounts and allotments. Incumbent uses appropriate software, cable instructions, and guidance from the current Mission Strategic Goals, Mission Resource Request, ICASS Handbook, Foreign Affairs Manual (FAM), and the Foreign Affairs Handbook (FAH), in addition to any institutional/historical data. When preparing these budgets, incumbent communicates with Senior Post Management and functional officers, as applicable, to obtain information on their anticipated requests/needs/ priorities and any other special issues having an impact on financial resources. In addition, incumbent analyzes post/economic trends, researches allowances for eligible employees, and projects estimated out-year cost implications due to documented anticipated wage/price increases, anticipated/approved changes in Embassy operations (e.g. mission growth), and unfunded priorities.
•    Consults with the Supervisory Budget Analyst, the Financial Specialist, FMO, and other applicable senior management on any concerns during budget preparation. Finally, incumbent presents the final product, complete with suitable narrative justifications, for applicable agency management review and final comments before submission to Bureaus.
•    During the fiscal year, incumbent takes ownership of the budget execution process by closely monitoring actual costs, as well as unanticipated or emergency spending trends. On a monthly basis (or more frequently), prepares summary worksheets for all post-held allotments to keep agency management officials abreast of their financial situation. As part of an on-going analysis, incumbent makes timely recommendations for cost savings where possible. Moreover, when re-allocating or deviating from the original budget becomes necessary, the incumbent ensures that such changes are authorized by the affected agency’s regulations.



B. ACCOUNTING: 50%

•    Using the Global Financial Services Center (GFS) accounting system (RFMS), incumbent maintains accounting for the all post-held allotments and accounts. The incumbent creates obligations, originating from ILMS Ariba (procurement system), E2 Solutions (travel system), or from continuous review and adjustments of other obligations based on input from GFS, Management sections, senior post management, or expenditure patterns for recurring requirements.
•    Incumbent ensures that each obligation is valid, accurate, complete, and in accordance with applicable laws and regulations and confirms that all applicable liquidations to these obligations remain legal and within the allotted amount. In so doing, the incumbents keeps in mind various laws, specifically the anti-deficiency law.
•    On daily basis, incumbent monitors post-held accounts in COAST, and on a weekly basis, reconciles the 60 and 62 reports. On a monthly/quarterly basis, reviews all prior year and current year open unliquidated obligations (ULOs) to ensure they are still valid and thereby take necessary action.
•    Researches accounting and voucher issues/queries for all post-held allotments and advises applicable agency management and FMO of the findings and takes timely corrective action as necessary.
•    Drafts all routine and FMO requested correspondence relating to various funding issues and also maintains files on appropriate advice of allotments, obligations, accounting regulations and guidance, and internal FMO policies and procedures. Ensures all applicable files are filed, controlled, and retired as in accordance with Department/other agency regulations.
•    Performs other duties as assigned by the Supervisory Budget Analyst, the Financial Specialist, or the FMO.






QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education:
•    Advanced diploma majoring in a business related subjects including accounting, finance, economic, or management is required. Additional technical education or formal training in accounting, budgeting or management is required. Completion of at least two parts of CPA is required.
 
Experience:
•    Three to four years of progressively responsible experience in budget work, accounting or auditing is required.

Language:
•    Level IV (Fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)

Skills and Abilities:
•    The position requires a self-starter and independently motivated employee, as the workload is unpredictable and varying. The position must:
•    Follow through on analytical work to minimize need for detail work by higher graded personnel is required.
•    Summarize information orally and in writing to present information and complex relationships quickly and precisely is required.
•    Exercise good level of interpersonal skills in order to facilitate exchange of information at the working level is required.
•    Comprehend and properly apply to the voucher examining process all applicable regulations are required.
•    Read, interpret and apply provisions of leases and contracts to a variety of working situations making determinations as to whether there is a USG obligation and that there is a legitimate basis of disbursement of government funds is required.
•    Be skilled in reading complex regulations and be able to relate them to issues at hand is required.
•    Possess typing and computer skills (MS Word, MS Excel, MS Outlook, and Internet) is required. (This will be tested).

Job Knowledge:
•    Must have sound working knowledge of pertinent Department of State and other USG laws, procedures, and regulations, especially those relating to budgeting and funds control (including State allotment accounting) and applicable FAM regulations pertinent to contract performance is required.
•    Must be able to communicate budget information clearly and completely, both in writing and orally, to Agency Heads, Post Management, Bureau contacts in Washington and GFS, and colleagues within all Management sections at post.is required.


SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP

ADDITIONAL SELECTION CRITERIA:

•    Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
•    Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
•    Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.



HOW TO APPLY: applicants must submit the following documents to be considered:

•    Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
•    Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
•    Copy of Passport, or, National ID, Resident/Work Permit.


IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix A – DEFINITIONS

Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:

•    U.S. Citizen or not a U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
•    Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
•    Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
•    Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
•    Is under chief of mission authority.





U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:

•    U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
•    Child of the sponsoring employee who is unmarried and at least 18 years old; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
•    resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
•    Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.





Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:

•    U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
•    Child of the sponsoring employee who is unmarried and at least 18 years old; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
•    Is under chief of mission authority; and
•    Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
•    Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.



Member of Household (MOH) : A MOH is an individual who meets all of the following criteria.

•    A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
•    A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
•    A MOH is under COM authority;
•    A MOH may include a parent, unmarried partner, other relative, or adult child;
•    A MOH may or may not be a U.S. Citizen;
•    A MOH is not an EFM;
•    A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.



Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

•    An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
•    Has diplomatic privileges and immunities; and
•    Is eligible for compensation under the FS or GS salary schedule; and
•    Has a U.S. Social Security Number (SSN); and
•    Is not a citizen of the host country; and
•    Does not ordinarily reside in the host country; and
•    is not subject to host country employment and tax laws.



Ordinarily Resident (OR) – An individual who meets the following criteria:

•    A citizen of the host country; or
•    A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
•    Is subject to host country employment and tax laws.

Only shortlisted candidates will be contacted


Source: The Guardian 3rd March, 2016