JOB TITLE:PROJECT ASSISTANT
As part of efforts to help African countries meet their obligations under the Stockholm and Minamata Conventions, UNDP in partnership with WHO and the NGO Health Care Without Harm is implementing a pilot project called “Reducing Unintended Persistent Organic Pollutants (UPOPs) and Mercury Releases from the Health Sector in Africa”.
The overall objective of this full size GEF funded project is to implement best environmental practices and introduce non-incineration healthcare waste treatment technologies and mercury-free medical devices in four Sub-Saharan African countries (Ghana, Madagascar, Tanzania and Zambia) to reduce harmful releases from the health sector.
The project will promote best practices and techniques for health-care waste management with the aim of minimizing or eliminating releases of Persistent Organic Pollutants (POPs) to help countries meet their obligations under the Stockholm Convention on POPs. The project will also support these countries in phasing-down the use of mercury containing medical devices and products, while improving practices for Mercury containing wastes with the objective to reduce releases of mercury in support of countries’ future obligations under the Minamata Convention. Finally, because the project will improve the healthcare waste management chain (e.g. classification, segregation, storage, transport and disposal), it is assumed that it will reduce the spread of infections both at healthcare facility level as well as places where healthcare waste is being handled.
The proposed regional project therefore aims to support project countries, including Tanzania, in phasing-down/out the use of Mercury containing medical devices, improving practices for Mercury containing wastes (including dental amalgam), and adopting measures in order to reduce releases of Mercury and meet future obligations under the Minamata Convention.
The project management team will be based at the Ministry of Health, Community Development, Gender, Elderly and Children (MOHCDGEC). MOHCDGEC will also establish reporting mechanisms with the head of the Sustainable Development Cluster at the UNDP. The Project Administrative Assistant will support the implementation of the project.
Duties and Responsibilities
Provision of project support services;
Provision of support to financial monitoring and reporting;
Under the direct supervision of head of the project coordinator, the incumbent will be responsible for, but not limited to, the following duties:
Prepare all payment requests, financial record-keeping and preparation of financial reports required in line with National Implementation financial rules and procedures;
Support preparation of background information for project implementation, work plans and budget;
Assist in the organization of events (meetings, seminars, workshops, trainings, missions, etc.) and ensure appropriate logistical arrangements;
Keep records and files of financial and technical documentation and reports;
Support the purchase of goods and services, follow up on issuance of contracts and payments as well maintaining and developing an updated asset register;
Liaise on the conduct of project audit and ensure access by auditors to project documentation, personnel, and institutions involved in the project;
Prepare internal and external travel arrangements for project personnel and
Take record of project meetings and draft correspondence as required;
Undertake other duties per the requirements of the project.
Impact of Results:
The key results have an impact on the execution of the CO project support services management in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach enhance UNDP’s capability in provision of project support services.
Communicating information and ideas;
Ethics and values;
Knowledge sharing/continuous ;
Self-management and emotional intelligence;
Working in teams;
Job knowledge and technical expertise;
Creating visibility for UNDP/supporting UNDP’s capacity to advocate;
Innovation and marketing new approaches;
Integration in a multi-disciplinary environment;
Promoting accountability and results-based management;
Results-based programme development and management.
Required Skills and Experience
Secondary Education is required and University Degree in Social Sciences, Business or Public Administration is an added advantage.
5 years relevant expereince of proven professional in financial resources management, budget management or administrative support functions;
Demonstrated track record of project administrative and financial management;
Previous experience working on a UN related project will be an added advantage.
Proficiency in Microsoft (Word, PowerPoint, Excel, Outlook, etc)
Fluency in written and spoken English
Online application, click HERE