INDUSTRY: GROUP OF COMPANIES
Personal assistants (PAs) often act as the manager's first point of contact with people from both
inside and outside the organization. Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff
- And other as assigned or emerged
Requirements and Qualifications:
- Working experience as a PA to top level manager
- Knowledge on computer application: MS office packages
- Fluent in both English and Swahili (Written and oral)
- Should be female in her 40s
- Should have excellent typing skills written and oral Swahili and English
- Excellent in report writing, short hands and report writing
- Excellent customer service
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