Wednesday, 14 September 2016

Job at Hivos, Programme Officer, Voice


Hivos is an international organisation that seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources. Counterbalance alone, however, is not enough. Our primary focus is achieving structural change. This is why we cooperate with innovative businesses, citizens and their organisations. We share a dream with them of sustainable economies and inclusive societies.

Job context

Voice: Nothing About Us, Without Us, is a new fund created by the Dutch Ministry of Foreign affairs. It is managed jointly by Hivos and Oxfam Novib.The fund is part of the Dialogue and Dissent agenda of the Dutch Ministry of Foreign Affairs.Its main goal is to strengthen the capacity for lobby and advocacy of civil society organizations and representatives of the most marginalized and discriminated people, in order to empower these groups and have their voices heard and respected. Voice has two main components; a grant making facility that gives support to groups and organizations and a linking and learning programme that will nurture learning and innovation across countries and groups. It will support the use of innovative ideas to reach these groups for lobby and advocacy.

In East Africa, Hivos will support the implementation of Voice in Kenya and Tanzania.

Your responsibilities

Communication and Representation:

Coordinate the implementation of the Voice programme in the country in liaison with the Programme Manager, Hivos based in Dar es Salaam. In close coordination with Regional Director and Country Management Team represent the Voice programme in the country vis à vis country stakeholders
Coordinate the communities of stakeholders in the country and also serve as the linking and learning focal point in the country / regional team
Coordinate and lead on pro-active and innovative outreach to the target groups for the Voice programme and coordinates the dissemination of information about the calls for proposals to them
Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes
Regular communication with the Voice Coordination Team in particular the Programme Manager and the Global Voice Grants Coordinator
Grant Management and Partner Support

Support organisation of Voice programme events and activities
Provide technical support as needed to potential grantees in the formulation of grant applications
Mentor and provide technical assistance to grantees in the implementation of projects on an as needed basis
Support capacity development and empowerment approaches
Coordinate and support in-country grants team in carrying out programme and accountability assessments
Ensure effective post contract grant management including collection and assessment of reports, follow up, communication with and monitoring grantees on the ground; ensure scheduled payments to grantees, and liaise with finance officer to ensure seamless grantee management and communication
Manage, review and make recommendations to change as needed to ensure that grant processes are in line with Voice needs and promote effective grant making
Compliance and Reporting

Process and monitor information on grant allocation in the administrative system
Responsible for country level reporting on the Voice programme (grant portfolio reporting, data collection and learning, time writing)
Develop and prepare operational reports for grant management at national and global level
Administer Voice policies and procedures in accordance with country and organisational guidelines
Track Voice grant compliance and bring instances of non-compliance to the attention of the Country Director and Voice Coordination Team
Support grants and financial data reconciliation and preparation for reports, audits and other Voice reporting as needed
Monitor regulations and their effect on grant making.
Your profile

5 years experience with large scale grant management
Excellent knowledge of LGBT and feminist/ women’s empowerment actors and issues in Kenya
Knowledge of and affinity with social inclusion, marginalisation, lobby & advocacy
Knowledge of applicable country/ national regulations
Relevant Academic background (MA level) or similar
Excellent written and verbal English
Administrative project management skills
Excellent ICT skills ( Microsoft Office and database)
Excellent organisational and coordination skills;
Ability to perform complex tasks and to prioritise multiple projects
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multicultural environment
Ability to communicate effectively, both orally and in writing
Ability to make administrative/procedural decisions and judgments
Ability to analyse budgetary line items for compliance with budget guidelines

Knowledge of grant management (desired)
What we offer

We offer a competitive package based on the candidate’s qualifications.


Online Application, Click HERE to Apply

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