Senior Program Assistant
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.
PATH’s Digital Health Solutions Group is dedicated to scaling Information and Communication Technology (ICT) in the developing world. Our work spans the entire software development lifecycle from analysis of information systems to deployment and long-term use of those systems. The Digital Health Solutions group at PATH works with government ministries of health, the information and communication technology sector, the global health sector and donors to improve the design, development, acquisition and implementation of management information systems. In a partnership aimed at ensuring and securing health for all, PATH recently joined the US Centers for Disease Control and Prevention (CDC) and other organizations to help advance the US government’s pledge to support, assist, and empower developing countries in anticipating, preventing, and overcoming infectious disease outbreaks. PATH’s Global Health Security (GHS) partnership, a 5-year effort funded by the CDC, will strengthen public health systems, building capacity to prevent, detect, and respond to emergencies of public health importance.
We seek to recruit a Senior Program Assistant to provide support to the two above mentioned programs, arrange and manage high level project meetings for members of the project team with Tanzanian government officials, collaborating NGOs, and other Tanzanian stakeholders, serve as project point person for email, faxes, social media, and other correspondence; alert appropriate individuals regarding necessary action items and gather information to draft responses to routine incoming correspondence, schedule and assist with team meetings, including making all arrangements for rooms and equipment, compiling and organizing relevant background materials, preparing agendas, drafting meeting minutes, and monitoring follow-up activities. The Senior Program Assistant will be based in Dar es Salaam and will report directly to the Country Program Administrator, based in Dar es Salaam, Tanzania.
Specific Duties and Responsibilities:
Arrange and manage high level project meetings for members of the project team with Tanzanian government officials, collaborating NGOs, and other Tanzanian stakeholders.
Assist with developing and monitoring project work plan(s) and timelines(), including tracking of various team activities, key resource allocations, critical-path management, and parallel track planning to ensure milestones and deliverables are constantly defined and monitored within Tanzania.
Use identified team tools to coordinate communication, work efficiency, and collaboration within the Tanzania team, as well as with team members in other countries as needed through virtual teaming practices.
Support activities led by technical staff by helping to plan events, logistics, basic information gathering, and support with overall coordination of activities.
Serves as the Project Management point of contact for the Global Health Security project in Tanzania
Works closely with Project Specialist in Seattle to track project progress
Works with country coordinator to manage and update project management/tracking documents for the project and coordinates with local team to maintain and update on a regular basis
Serve as project point person for email, faxes, social media, and other correspondence; alert appropriate individuals regarding necessary action items and gather information to draft responses to routine incoming correspondence.
Maintain appropriate electronic and paper information management systems, including maintenance of project files.
Maintain project calendars and travel schedules and coordinate with Seattle-based Senior Program Assistant on international travel and meetings.
Schedule and assist with team meetings, including making all arrangements for rooms and equipment, compiling and organizing relevant background materials, preparing agendas, drafting meeting minutes, and monitoring follow-up activities.
Coordinate arrangements for conferences, workshops, meetings, and other events, including liaising with procurement and addressing equipment needs, catering, travel arrangements, hotel suggestions, taxicabs, and other necessary details for staff, guests, and project consultants.
Draft correspondence to partners and collaborators, including cover and thank-you letters and general email correspondence.
Assist with completion of administrative forms as required, including travel expenses, procurement request forms, check requests, meal conference forms, etc.
Bachelor’s degree, or associate’s degree with commensurate experience, advanced computer skills using Microsoft Office Suite, at least three years’ experience in administrative support, preferably in global development or technology, fluency in Swahili and English required.
Demonstrated strong administrative and organizational skills.
Excellent oral and written communications skills, including proofreading and editing.
Strong interpersonal and critical thinking skills.
Excellent organization, attention to detail, and ability to appropriately prioritize competing tasks.
Effective time management and able to work under time pressures.
Online application, click Here to Apply