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Wednesday, 9 November 2016

Job at Tanzania Postal Bank (TPB), Assistant Branch Manager

ASSISTANT BRANCH MANAGER (1POSITION)

Tanzania Postal Bank (TPB) seeks to appoint dedicated, self-motivated and highly organized
Assistant Branch Manager (1 position) to join Directorate of Technology and Operations
based in Kondoa.

JOB SUMMARY:
Assistant Branch Manager will be responsible for running the branch as a profit centre,
managing the sales process by acquiring new business and deepening existing customer
relationships and maintaining operational efficiency while providing the appropriate service
standards. Ensure provision of efficient/effective back office and branch operations, health &
safety and issues associated with both branch assets and equipment and staff. To
undertake periodic self- assessment on key controls to assess the proper functioning and
adequacy of existing controls. To assist in coordinating, facilitating and promoting
understanding of operational risk and in implementation and management of operation risk
within the Unit.

Reporting Line: Directly to Branch Manager indirectly to Chief Manager Branches.
Locations: Kondoa Mini Branch
Work Schedule: As per TPB Staff regulations
Salary: Commensurate to the Job Advertised

Essential Duties and Responsibilities:-
 Generate new business via sales promotions, out-marketing calls, customer visits
(current/potential), and build relationship with existing customers.
 To ensure that there is quality growth of loan portfolio as per the set targets
 To mobilize deposits and ensure that growth in deposits conform to the annual budget
plans.
 Ensure the highest standards of customer service are provided in order that our
services are perceived as being the best in the local market including handling customer
complaints.
 To liaise with the Public and Government officials in the area of operation of the Branch
to maintain good public relations and project good image of the bank;
 To carry out regular snap checks for cash in tills/strong-rooms, controlled stationery, all
suspense accounts and stamp accounts.
 Supervise back-office processing
 Ensure reconciliation of suspense accounts
 Monitor branch security, maintenance and Health & Safety issues
 Maintain records of Contactors and Overall Maintenance of Bank Assets
 Maintain all the required Branch registers as stipulated in the operational manuals.
 Ensure availability of required stationeries and equipments
 Control Branch expenses and ensure that they are within the approved budgets and
proper management.
 Ensure signature books (both own and correspondents) are properly kept and updated.
 Plan and manage staff administration issues for support staff (i.e. local leave, training,
Dept staff rotation) in consultation with the Branch manager.
 Ensure that all Operational Procedures are adhered to by all branch staff.
 Print and verify Journal of accounting entries on daily basis.
 Follow-up and ensure that all Revenue due to the Bank is collected without a fail.
 Counter sign with the Branch manager, all debits to the Profit and Loss accounts
 Carry-out routine balancing, snap checks and bulk checks for branch cash in tills, and in
the strong room.
 Manage service delivery, to review output of tellers, customer service and inquiries to
ensure adherence to Branch standards.
 Ensure counter services key control standards are adhered to and custodian of
Complaint handling process.
 Ensure proper handling of customer’s new ATM cards as well as ATM captured cards.
 Ensure timely submission of Branch reports/returns to Head-office as required.
 Ensure that the Anti Money Laundering requirements are followed as follows:
 Take all reasonable steps to verify and identify customers, including performing Quality
Assurance on accounts opened, and the general KYC issues
 Retain adequate records of identification, account opening and transactions and ensure
timely and properly filling of customer mandates
 Make/assist to effective reporting of suspicious transactions
 Raise awareness of Money Laundering prevention by training all branch staff.
 Co-Custodian of Vault Cash.
 Safe custodianship and BCP (Branch Continuity Program) custodian.
 Act as Operational Risk Coordinator for the branch
 To identify and report all exceptions on non-compliance with standard controls
 To identify and reports all weaknesses inherent in the standard controls
 To assist Risk Manager in developing and updating of procedures, controls and
monitoring plans for Operational Risk Management.
 To report Branch’s Operational Risk issues and losses to Risk Manager
 To maintain proper record keeping on all Key Control Self Assessment (KCSA) and KRI
related activities.
 To maintain independence in the conduct of KCSA, i.e not selecting and reviewing
sample of self-performed transactions.
 Ensure tidiness across the branch premises and clean-desk policy is exercised.
 Perform any other duties as may be assigned by Branch manager from time to time.
 Comply with the Policies and standards, Local laws and Regulations, Controls and
Procedures of the Bank.
 Report Suspicious Transactions
 Ensure proper filling of customer credit documents and correspondents.
 Ensure Dual control is in place in the record room at the branch.
KEY RESULTS AREA:
 Accuracy in addressing correspondence
 Maintenance of Safe Custody items
 Balancing of suspense accounts in the Branch
 Timely validation of transactions
 Minimum Cash Differences
 Number of un-reconciled items
 Incomplete mandates
 Maintaining robust controls and monitoring actions
 Customer Satisfaction
 Individual Productivity and Turnaround time
KEY RELATIONSHIPS
 Internal: All TPB Staff
 External: Regulators/ Customers/Clients

AUTHORITY LEVELS
Authorize payments/withdraws against customer’s accounts as provided for in the
operational Manual guidlines.
He/She may initiate disciplinary action against staff under his /her jurisdiction

EXPERIENCE AND KNOWLEDGE REQUIRED
EDUCATION: Bachelor degree/Advance diploma in Banking, Economics, commerce,
 Business Administration, Finance or Accounting from any recognized
 University or Institute

EXPERIENCE
 At least 3 years of relevant Banking experience
 Working knowledge of Equinox Functionality

SKILLS / ATTRIBUTES:
 Strong leadership & people management skills
 Prioritize Tasks
 Team player

The position will attract a competitive salary package, which include benefits. Applicants are
invited to submit their resume (indicating the position title in the subject heading) via e-mail
to: recruitment@postalbank.co.tz. Applications via other methods will not be
considered. Applicants need to submit only the Curriculum Vitae (CV) and the letter of
applications starting the job advertised. Other credentials will have to be submitted during
the interview for authentic check and other administrative measures and should not in any
way be attached during application.

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