FIELD ACCOUNTANT - DAI LIMITED LLC
DAI Global, LLC is implementing the Feed the Future Tanzania Land Tenure Assistance activity (LTA) funded by the USAID, based in Iringa. This four-year project will assist 41 villages in Iringa and Mbeya Districts to register land ownership by issuing CCROs, support village land use planning efforts and increase local understanding of land use and land rights.
To accomplish the project objectives, DAI Global, LLC Feed the Future Tanzania Land Tenure Assistance (LTA) seeks to recruit a committed and dedicated candidate to fill the position of Field Accountant based in Iringa.
Summary of Primary Duties:
The Field Accountant is a key member of the finance team. He/She will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Field Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. This position will work collaboratively with local and home office staff, and report directly to the designated project Finance and Operations Manager. The Field Accountant may perform any other related duties as assigned.
- Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner
- Prepares and submits monthly reconciliation reports for review
- Monitors and submits advance, commitment, and grant reports as applicable
- Monitors and reports on partner/vendor payment schedules and obligations
- Assists in preparing information for any contractual financial reporting requirements
- Supports preparation of internal and external audits
- Supports responses and actions to internal audit comments
- Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
- Ensures backup documentation is uploaded to relevant system according to set deadlines
Policies & Procedures
- Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.
General Accounting/Financial Management
- Initiates wire requests for field project implementation
- Verifies vendor invoices for accuracy
- Verifies accuracy of expenses, and project accounting codes
- Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
- Ensures request for payments have appropriate approvals
- Ensures the timely deposit of cash receipts
- Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
- Performs monthly bank reconciliations and routinely monitors bank account balances
- Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
- Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
- Ensures the safeguard of bank checks, cash receipts, and petty cash
- Supports management of banking relationships
- Prepares and submits project cost data to the Finance & Operation Manager prior to sending to DAI Washington
- Responsible for maintaining file management systems for soft and hard copy documentation
- Supports periodic cash counts
- Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
Travel Advances & Reimbursements
- Audits travel requests and expense reports for accuracy and compliance
- Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
- Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.
- Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
- Tracks and monitors leave balances and liability payments
- Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
- Uses field accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly
- Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation – BOX
- B.A. Degree in Accounting, Finance, Business Administration or equivalent.
- 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
- Minimum 2 years’ experience at a similar level of responsibility with USAID funded projects
- Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
- Accuracy in working with large amounts of data
- Ability to respond effectively to the time sensitive inquiries
- Experience with enterprise accounting software, and Microsoft office suite
- Demonstrated knowledge of internal controls and audit processes
- An energetic, forward-thinking and creative individual with high ethical and integrity standards and appropriate professional image
- An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
- Fluency in English is required
Submit your updated CV and cover letter to: LTArecruitment@dai.com with the subject line “Field Accountant”
Deadline for application is: January 13, 2017
Only shortlisted candidates will be contacted within 5 days after the closing date.